Digital on Day One: Checklist for OneRoster Implementation
This checklist is designed to assist institutions in preparing to implement OneRoster® for the beginning of the school year.
Additional institutional resources are available in the K-12 Playbook.
Timeframe |
Item ID |
Activity |
Dependencies |
Resources |
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Back to School (BTS) minus 9 months | 1 | Establish vendor requirements for the next purchasing year | |||
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BTS minus 9 months | 2 |
Conduct an internal review to identify current vendors and any limitations they may have related to OneRoster and rostering in general |
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BTS minus 7 months | 3 | Discuss plans for new software with Academics and participate in developing RFP requirements to ensure new software requires OneRoster | Should be scheduled before the procurement process begins. | Planning and Procurement Guide for OneRoster 1.1 | |
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BTS minus 7 months | 4 | Meet with vendors one-on-one to discuss any identified limitations and their planned enhancements for the following school year | See Item 2 | Example letter notifying providers of interoperability expectations (Harford County) | |
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BTS minus (4-7 months) | 5 | Identify modifications in the Course Catalog and identify changes to course/software mapping | |||
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BTS minus (4-7 months) | 6 | Develop Master Schedules for the following school year | See Item 5 | ||
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BTS minus 3 months | 7 | Update course/software mappings for resource allocation | See Item 6 | ||
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BTS minus 3 months | 8 |
Develop and test data feeds with each vendor. |
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BTS minus 3 months | 9 | Establish ongoing monitoring processes to ensure data is loaded correctly and that any rejected data is identified and corrected | OneRoster Implementation FAQ | ||
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BTS minus 3 months | 10 | Establish/revise Help Desk processes for reporting and resolving data issues (classes and/or students not showing up, teachers and/or students don’t have access, administrators don’t have access or don’t have the proper role, etc.) | Considerations | ||
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BTS minus 3 months | 11 | Once testing is completed, establish and verify production feed processes | |||
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BTS minus 1 month | 12 | Ensure that all students are scheduled properly | |||
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BTS minus 1 month | 13 | See Item 12 | |||
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BTS minus 1 month | 14 | Monitor load for rejects | See Item 13 | ||
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BTS minus 1 month | 15 | Verify that rosters are accurate | See Item 13 | ||
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BTS minus 1 month | 16 | Train staff on problem reporting processes | See Item 10 |
Additional Resource (Recorded Webinar): Rev Up Your EdTech Roadmap to Achieve Digital on Day One of Learning—Building the Foundation.
Hear directly from district leaders who are using the OneRoster standard to help reduce costs and implementation times with their digital learning tools as they build the foundation to revolutionize teaching and learning in their districts.
